Blog / Time Management
Lee Woodward, Personal Productivity
The number one question I’m often asked after seminars and workshops, is: “Lee, I love all this stuff. I love the information, but I just can’t seem to get organised; I can’t implement it, I just don’t seem to be able to activate it into my business. What do I do?”
The answer is simple. It’s called,” capture, process, organisation, review, and do” and it's the only way to get organised and drive opportunity in your life and in business. It’s not easy but there has to come a time in your life when you get really good at being organised, otherwise your behaviour will cost you business opportunity. So let’s take some time and look in detail at these ten key points.
1. Buy an expensive good-looking hard copy journal - not just any old notebook - and capture all your thoughts. These journals are volumes of your best ideas. Get a good hard copy journal; and when things come into your mind, appreciate the entry into such a beautiful book.
2. Process all the short-term tasks into your Outlook tasks system - your Outlook tasks are completely different to scheduled tasks, prospecting, buying and vendor management calls. Your Outlook tasks are all about you. Whatever you need to do to get yourself organised and drive your business, tap them in on your phone, or on-screen, and keep them in a digital list.
3. Learn and use Evernote for projects - Evernote is perfect for all your voice notes, pictures, clippings, and related documents to the project you are working on and it is the perfect place to organise all your information into chapters of your business.
4. Have an online document folder called “At reference” which you can create in Google Docs. In this folder, have 26 folders - A - Z and use them for your captured knowledge management system.
5. Master workflow so have a review meeting with yourself every day or at least every week.
6. Use mind maps as a focus list instead of a paper to-do list. A mind map gives you an expansive view of what is required to achieve your plan without the disruption of a typical clumsy to-do list.
7. Book and complete weekly productivity blasts. If it’s not booked, it won’t happen.
8. Make the commitment to run a structured day for effective productivity. Intense database mornings, and solid appointments in the afternoon.
9. Commit to a 12-month lockdown period, and have the confidence to change what you do not like in your current model.
10. Create a vision by documenting your Destination Statement. Imagine what your life will be like when you reach your destination. What your gross fees are and with that income what your investment plan has been. Identify what you do with the time away from the real estate business, your hobbies and interests, your home life. Specify what continued professional development you have done and how you are contributing back to the real estate industry
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